Review formatting guidelines for writing an effective memo.
Bibliography Definition A policy memo is a practical and professionally written document that can vary in length from one page to over one hundred pages. A well-written policy memo reflects attention to the research problem.
It is well organized and structured in a clear and concise style that assumes the reader possesses limited knowledge of, as well as little time to conduct research about, the issue of concern. There is no thesis statement or overall theoretical framework underpinning the document; the focus is on describing one or more specific policy recommendations and their supporting action items.
Guide to Writing Effective Policy Memos. Political Science and Politics 44 January How to Approach Writing a Policy Memo Policy memo writing assignments are intended to promote the following learning outcomes: You should not approach writing a policy memo like you would an academic research paper.
Yes, there are certain commonalities in how the content is presented [e. It is focused on providing a pre-determined group of readers the rationale for choosing a particular policy alternative or specific course of action.
In this sense, most policy memos possess a component of advocacy and policy advice intended to promote evidence-based dialog about an issue. Given these intended learning outcomes, keep in mind the following: Focus and Objectives The overall content of your memo should be strategically aimed at achieving the following goal: Avoid lengthy digressions and superfluous narration that can distract the reader from understanding the policy problem.
Professionally Written Always keep in mind that a policy memorandum is a tool for decision-making. Keep it professional and avoid hyperbole that could undermine the credibility of your document.
The presentation and content of the memo should be polished, easy to understand, and free of jargon. Evidence-based A policy memo is not an argumentative debate paper. The reader should expect your recommendations to be based upon evidence that the problem exists and of the consequences [both good and bad] of adopting particular policy alternatives.
To address this, policy memos should include a clear cost-benefit analysis that considers anticipated outcomes, the potential impact on stakeholder groups you have identified, clear and quantifiable performance goals, and how success is to be measured. Accessibility A policy memo requires clear and simple language that avoids unnecessary jargon and concepts of an academic discipline.
Do not skip around.
Use one paragraph to develop one idea or argument and make that idea or argument explicit within the first one or two sentences. Include a table of contents and list of figures and charts, if necessary. Subdivide the text using clear and descriptive headings to guide the reader.
If it is difficult to find information in your document, policy makers will not use it. Practical and Feasible Your memorandum should provide a set of actions based on what is actually happening in reality.
The purpose is never to base your policy recommendations on future scenarios that are unlikely to occur or that do not appear realistic to your targeted readers.
Here again, your cost-benefit analysis can be essential to validating the practicality and feasibility to your recommendations.Duke Writing Studio 1 Policy Memo Definition of Genre Writing criteria for policy memos An effective memo will do its job if the reader comprehends the main points after one quick read or even after Let’s consider another example of a memo executive summary.
You should not approach writing a policy memo like you would an academic research paper. Yes, there are certain commonalities in how the content is presented [e.g., a well-written problem statement], but the overarching objective of a policy memo is not to discover or create new knowledge.
Writing a policy memo to a group of subordinates is very different from writing to peers outside an organization or to superiors.
Analyze the problem or issue and . Mar 21, · How to Write a Business Memo Four Parts: Sample Memos Making Language and Formatting Choices Preparing to Write Your Business Memo Composing Your Business Memo Community Q&A A memorandum is a type of document used for internal communication between company employees%(71).
Sample letter to policymaker [Insert your address here VERY important] October 19, The Honorable Ruth Smith Hart Senate Office Building Washington, D.C.
Dear Senator Smith: [1st paragraph states the reason for your letter and who you are.] I am writing to inform you what a tremendous difference our Learning for All Afterschool.
How to Write a Policy Memo. Policy Memos are short, concise documents used to communicate policy inside government organizations, and beyond.
HKS students may write policy memos in the For example, you may wish to write a memo about school overcrowding in your district.